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Portfolio optimisation

Make your assets more of an asset.

Connect leases, warranties and asset records across your property portfolio. Follow each cost, obligation and maintenance decision back to its supporting evidence.

Discuss your assets

Illustrative solution example

Portfolio optimisation / Location and obligationsIllustrative data
Riverside Exchange · LondonWillow Business Centre · West MidlandsBrookfield Court · North WestEastbank Logistics · East MidlandsNorthgate House · EdinburghKelvin Works · GlasgowGranite Centre · AberdeenHighland Yard · InvernessTyne Exchange · NewcastleAire Quarter · LeedsMersey House · LiverpoolSteelhouse Court · SheffieldTrent Works · NottinghamAvon Exchange · BristolSevern House · CardiffTamar Yard · PlymouthSolent Centre · SouthamptonFenland Court · CambridgeWensum House · NorwichLagan Exchange · Belfast
20 sample sites · 7 need a decision1 / 20

Select a pin to connect the location, costs and next decision.

Needs a decision Other sample site

Representative sample positions. UK boundary: ONS, OGL v3.0. Contains OS data © Crown copyright 2024.
London

Riverside Exchange

Next rent review
15 March 2027
Utilisation
83.6%
Monthly net operating cost
£68,423
Plant charge to check / month
£18,347
Facilities work · next 30 days
7 planned work orders
Next commercial decisionReview charge responsibility

A variance is a review flag. Check the agreed charge before approving payment.

How it works: portfolio optimisation

Lease and portfolio intelligence.

Connect each asset to its costs, responsibilities and upcoming obligations before the next commercial decision.

BuildPrompt / Portfolio optimisation PromptStack
Which charge, repair or obligation needs a decision next?

Act on the next obligation before committing spend.

Source

Your connected records

  • Leases, clauses and charge schedules
  • Invoices and facilities-management records
  • Warranties, repairs and work orders
  • Asset registers, drawings and documentation
  • Renewal dates and notice requirements
Check

Verify the evidence

  • Match the asset, parties, dates and signed terms.
  • Keep amounts, units and charge periods distinct.
  • Check coverage conditions and exclusions.
PromptStack

Analyse the connected work

  1. Reconcile charges with lease responsibilities.
  2. Link repairs to warranty terms and exclusions.
  3. Flag forthcoming expiries, renewals and notice dates.
  4. Prioritise the next commercial or maintenance action.

Asset-specific clause, charge and work-order references

Outcome

Action, evidence and owner

An asset-level review of the charge, responsibility or warranty question, with its source clause and next deadline. The commercial or maintenance lead can confirm the position before authorising spend.

Commercial and maintenance leads

Coverage and recovery require review; a flagged cost is not a confirmed saving.

Complete visibility

Understand obligations across the estate.

Instant insights

Query asset records with citations.

Proactive management

Act on renewals and maintenance obligations.

Cost identification

Investigate overpayments and liabilities.

Outcome / Evidence behind the spend

Put the obligation behind the commercial decision.

Look ahead at charges, repair decisions and warranty expiry. Check the obligation and evidence while there is still time to challenge an allocation or confirm cover.

Decision pack

Plant charges and warranty review

Illustrative data

Question: Which charges may sit with someone else?

£97,524repair estimates with warranty coverage to confirmFour work orders / coverage and exclusions require review
WO-604£15,5094 months of warranty left
WO-603£22,9605 months of warranty left
WO-602£27,2158 months of warranty left
WO-601£31,84010 months of warranty left

Repair estimates are not accepted warranty claims. Check coverage and exclusions before ordering work.

  1. SourceLeases and charges
  2. CheckCheck who is responsible
  3. PromptStackLook ahead at obligations
  4. OutcomeWarranty cover to confirm
Outcome / owner

Check the next cost or repair before committing spend.

Maintenance lead: submit the warranty claim before placing the work orders. Coverage is still unconfirmed. Check coverage and exclusions; the first warranty ends in 4 months.

Investigate
Confirm lease responsibility, charges and warranty terms.
Look ahead
Flag upcoming costs, repairs and warranty expiries.
Act
Confirm cover before spend; savings require verification.
Owner · Maintenance lead

Connected outcomes

Know what your building costs.

The purchase or build cost is only the beginning. See the commitments that follow it through operation.

Explore handover
BuildPrompt / From finding to outcome
  1. 01

    Lease and operating costs

    Check rent, service charges and responsibilities against each asset’s terms.

  2. 02

    Repairs and warranties

    Link the work required to warranty dates, conditions and exclusions.

  3. 03

    Renewals and next decisions

    Keep review dates and notice requirements visible before committing spend.

Know which costs are yours, what may be covered and when you need to act.

Construction workers on an infrastructure site

Related case / Digital handover and assurance

HS2

Useful asset records start with a better handover.

Reported client outcome
BeforeTwo weeks
With BuildPrompt35 seconds

See how contractor submissions were checked against requirements, with the evidence retained for the reviewer. The same evidence-led approach connects handover to the operating record.

Reported HS2 handover review time. Read the case study for context.Read the case study

Further reading

Explore asset intelligence and real estate.

Built around your outcomes

Make your next asset decision with the evidence behind it.

Explore a connected review of your leases, costs, warranties and maintenance records.

Discuss your estate data